FREQUENTLY ASKED QUESTIONS (FAQ)

Conference Questions

What are the conference dates and location?
The 34th IAFFE Annual Conference will be held June 26–27, 2026 (Remote) and July 9–11, 2026 (In-Person) at Universidad ICESI, Cali, Colombia.

How can I register for the conference?
Registration opens February 16, 2026. Details available here.

Are there any travel grants available?
IAFFE offers travel grants to support scholars attending the conference, especially from underrepresented regions. Applications open November 10, 2025.

What is the deadline for paper submission?
The portal opens November 10, 2025, at 12:00 PM ET. Submissions include individual papers, posters, organized sessions, or panels/roundtables.

Registration Questions

How do I select a registration category?
Self-select the category that best reflects your circumstances.

What does “limited institutional support” mean?
Applies to participants without financial support from their institution/employer.

What qualifies as “high income”?
Participants classified as high-income earners in their respective countries should select this category.

How do I know if I should register as a member or non-member?
Check membership status via the Members Only area or email [email protected].

I’m interested in becoming a member, how do I sign up?
Sign up for membership here.

Submission Questions

1. Submission Process & Deadlines
Q: May I submit my abstract via email?
A: No. To ensure a fair and unbiased review process, all submissions must be made through our official submission platform. We do not accept abstracts submitted by email.
Submission platform: https://iaffe2026.exordo.com

Q: Is January 9 the deadline to submit a full paper or just the abstract?
A: January 9 is the deadline to submit abstracts only. Submission of a full paper is optional. Papers in progress are welcome, as are proposals for panels, workshops, roundtables, and organized sessions. All proposals are reviewed based on the abstract.

Q: What formats of submissions are accepted?
A: We accept proposals for:
Individual papers
Posters
Panels / roundtables
Workshops
Organized sessions
Submissions may be made in English or Spanish.

Q: What is the difference between a roundtable/panel and an organized session?
A: An organized session consists of individual paper presentations grouped into a single submission. The organizer submits the session, lists participants, and each presenter uploads their own title and abstract.
A roundtable/panel is typically discussion-based and focuses on a shared theme rather than individual research papers.

Q: I want to submit an organized session but cannot find the option. Where should I submit it?
A: Organized sessions must be submitted via “Submit a New Panel.” This option allows you to:
enter the panel title and general abstract,
select topic areas,
register panelists’ names and email addresses.
Once submitted, the session will appear under “My Panels” in your dashboard.

Q: When submitting an organized session, do we need to list all presenters and their paper titles at the outset?
A: Yes. At the panel submission stage, you must provide:
the panel title and general abstract,
the names and email addresses of all participants.
Each panelist will then receive a link to submit their affiliation, presentation title, and abstract. As organizer, you may also submit this information on their behalf. We recommend a maximum of four presenters per panel.

Q: Is it possible to submit two organized sessions intended to be part of a sequence?
A: Each organized session must be submitted separately. Submissions are randomly assigned to reviewers and are evaluated independently.
If both sessions are accepted, you may contact the conference team and we will do our best to schedule them sequentially.

2. Participation Limits & Eligibility
Q: Would it be possible to present two papers, one online and one in person?
A: No. To allow participation by the maximum number of contributors, each participant is limited to:
one paper presentation (online or in-person),
one chair role, and
one roundtable, workshop, or panel appearance.
Additional co-authored papers are allowed only if presented by a co-author.

Q: Is it possible to submit both a poster and an individual paper on the same topic?
A: No. Each participant may present only one contribution (paper or poster). We encourage you to choose the format that best suits your work.

Q: Is it possible to submit both a full research paper and a panel proposal?
A: Yes, provided participation limits are respected. Participants may submit one paper and also participate in a panel, roundtable, or workshop.

Q: May panel co-chairs also present a paper within the same panel?
A: Yes. Panel co-chairs may present a paper within the same panel.

3. Language, Accessibility & Formats
Q: Can submissions be made in Spanish?
A: Yes. Submissions are accepted in English and Spanish.

Q: If I submit a poster, may it be bilingual (English and Spanish)?
A: Yes. However, you must select the Spanish track during submission so that your proposal is reviewed by a Spanish-speaking reviewer.

Q: Will interpretation or translation services be available?
A: We are currently exploring translation options. While our goal is to make the conference fully bilingual, interpretation cannot yet be guaranteed for all sessions.
Please indicate your interest or needs in the “Additional Information” section of the submission portal.

Q: What do you mean by an “interactive format” for panels and roundtables?
A: Interactive formats refer to sessions designed to foster active audience engagement and dialogue. These are typically structured as workshops, which IAFFE strongly encourages.

4. Posters
Q: What is the accepted format for posters?
A: Posters must:
not exceed A0 size (84 cm wide × 119 cm high),
be submitted in portrait format (landscape is not accepted).

Q: Do I need to submit the full poster by January 9?
A: No. At this stage, only the abstract is required. Selected participants will be invited to submit the final poster at a later date.

5. Online, Hybrid & In-Person Participation
Q: Will remote participants be able to attend hybrid sessions?
A: Yes. Participants registered for the online conference will also have access to the hybrid sessions held in Cali, with no additional registration fee.

Q: Do co-authors need to attend in person, or is remote participation possible?
A: A limited number of hybrid sessions will be available. Please indicate any need for remote participation in the “Additional Information” section of the submission form.

Q: Can I apply for in-person participation and later switch to online if funding does not materialize?
A: Yes. Changes from in-person to online participation may be made until May 30. After that date, no further changes can be accommodated.

6. Registration, Travel & Logistics
Q: When will registration open?
A: Registration will open on February 16.

Q: How can I apply for a travel grant?
A: If you are interested in applying for the IAFFE Travel Grant, please fill out this application form with the required information.

Q: Will IAFFE provide support for visa applications?
A: Yes. IAFFE can provide an invitation letter to support visa applications. If you believe you may require a visa, please check eligibility via the official visa website and request your letter as early as possible via this form.

7. Post-Conference & Publication
Q: Will full papers be publicly available after the conference?
A: No. Only abstracts will be made publicly available.